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8.3 Program Evaluation - PROE (effective.7.1.07.rev.7.1.08)

 

 

 

PURPOSE

The Community College Evaluation Schedule for State-Approved Occupational Programs and the Community College Summary Report for Self Study Evaluation of State-Approved Occupational Programs are designed to meet state-level evaluation requirements.

 

 

Evaluation is done annually. Every program should be evaluated or scheduled for evaluation in a five-year period.

 

 

The 'Summary Report' is intended to assist community college staff in:

 

 

- planning and operating better programs,

- prioritizing grant expenditures,

- improving state level decision/policy making,

- providing needed informational resources for legislative/administrative action at the federal level, and

- providing information to the general public on the status and operation of occupational education programs.

 

 

The information collected via these forms will be valuable to those who are:

 

 

- involved in operating occupational programs.  

- employing occupational graduates.

- serving on various councils/committees concerning occupational education, and the general public in determining the status and operation of Michigan's occupational programs.

 

 

 

 

EVALUATION PROCEDURES

The program evaluation schedule on the program inventory is used to assure that each of the institution's existing state-approved occupational CIP code programs listed on the program inventory are evaluated.

 

 

The program evaluation schedule may be updated at any time but is to be completed by November 1 of the reporting year, at the same time the program inventory is updated. Schedules are updated directly on the program inventory web site at www.michigancc.net/admin/fy10self.doc.

 

 

When completing the schedule, please be sure to:

 

 

1. Check the appropriate 'year' box on the database. All programs with the same six-digit CIP code should be evaluated the same year.

 

 

Programs are evaluated per six-digit CIP code commonality.

 

 

EXCEPTION: If two programs are alike in that they are programs in a field which requires many of the same courses but have different CIP codes, the programs may be evaluated together. However, separate demographic data pages on the 'Self-Study Evaluation Reports' must be submitted for each program if the CIP numbers vary.

 

It may be to the institution's benefit to evaluate each program separately in order to gain a better understanding of the unique nature of the program. For example, Dental Hygiene programs often lose a large number of students after the first semester of courses. Conducting separate evaluations for Dental Assisting and Dental Hygiene may provide the institution with a better understanding of the programs and the unique needs of the students in each program.

 

 

In this example, it was found that students were able to obtain employment as a Dental Assistant after their first semester of courses. When students begin working as a Dental Assistant they are not as likely to return to complete the Dental Hygiene program as they originally intended. More often than not, students need to work in order to be able to afford to continue their education. Many students wanted to continue in the Dental Hygiene program but could only do so if the courses were taught in the evening or on the weekend. In this situation, having discrete information about each program was very helpful to the college staff in understanding the drop in enrollment in the programs.

 

 

2. Verify the dates when prior evaluations were completed and Self-Study Summary Reports were submitted to the Community College Services.

 

 

3. Check to determine that all programs will be evaluated at least once in the five-year period, preferably with every program evaluated at least once every five years (i.e., if evaluated in 1998-99, the program should be evaluated again no later than 2003-04).

 

 

See Section 2.0, Perkins Grant Accountability for review criteria and Section 8.3, Program Evaluation for specifics on local evaluation of programs.

 

 

Summary Reports are due Aug 30 of the year in which the programs were evaluated. The form is available at http://www.michigancc.net/admin/fy10self.doc. You must be logged in to access itThese need not be sent into the State but should be kept on your college campus and available for on-site reviews.

 

 

 

 

ALTERNATIVE EVALUATION METHOD

Should the institution elect to use an evaluation method other than Program Review of Occupational Education (PROE), certain criteria must be met and the alternate method approved by the state. All requests for alternate evaluation methods must be made in writing. Community College Services staff will review the request to insure that your plan is consistent with federal and state standards and fulfills reporting requirements.

 

 

Alternate evaluation methods will still require the participation of advisory groups, students and faculty, a summary of overall recommendations, three-year student demographic data, and a community college action plan. Contact staff at the Community College Services for approval of the evaluation instrument prior to conducting the evaluation.

 

 

 

 

FUNDING FOR PROGRAM EVALUATION PROJECTS

It is possible to receive federal occupational education funds for program evaluation activities (Function Code 913 - Program Planning and Development). Program evaluation is a required activity when an institution receives Perkins Vocational and Applied Technology Education funds. See Section 2.3, Program Improvement Activities.

 

 

 

 

PROGRAM EVALUATION RESOURCES

The Michigan Community College Occupational Education Evaluation System (MCCOEES) was designed to assist colleges in meeting program evaluation requirements. Program evaluation resources incorporate four major elements: Michigan Student Information System (MiSIS), Program Review in Occupational Education (PROE), Activity Classification Structure (ACS), and Michigan Analysis Network and General Evaluation Report (MANAGER).

 

Components:

 

 

1. Michigan Student Information System (MiSIS) - A series of data collection instruments specifically designed to collect information on student enrollment and follow-up information after completion of training.

 

 

2. Program Review in Occupational Education (PROE) - A consistent, flexible self-study model based on perceptive data from faculty, students, and advisory committee members to be used as a tool in evaluating occupational programs.  Validation of the self-study by a team of peers is an essential component of PROE.

 

 

a. Program Review Extension Procedures (PREP) - A companion model to PROE for evaluating general education requirements in continuing education and community service, and arts and science or transfer programs.

 

 

b. Perceptions of Apprenticeship Classroom Training (PACT) - A set of procedures to review and evaluate coursework provided by the college for apprentices in support of their on-the-job training.  These procedures help colleges keep their apprentice coursework relevant and current with industry practice by systematically eliciting perceptions from key groups or individuals, such as apprentices, employers, instructors, supervisors and Joint Apprenticeship Committee members.

 

 

3. Activity Classification Structure (ACS) - A system designed to aid in the collection of uniform and comparable financial data from Michigan community colleges.

 

 

4. Michigan Analysis Network and General Evaluation Report (MANAGER) - A system which includes criteria for evaluating occupational education programs from an institutional perspective; a process for summarizing, analyzing, synthesizing, and interpreting information obtained from the systems of MiSIS, PROE, and ACS and other appropriate sources to be used as a basis for evaluation and establishing guidelines for local decision making.

 

 

Note: Should the college choose to use an evaluation method other than PROE, certain criteria must be met. Contact the Community College Services for approval of the evaluation instrument prior to conducting the evaluation.